Notice of Privacy Practices
Effective Date: May 1, 2013
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Uses and Disclosures: We will use and disclose elements of your protected health information (PHI) in the following ways:
Without Your Signed Authorization:
- For treatment, payment and health care operations
- Example for treatment: Your physician refers you to a specialty doctor for continuing treatment. Your physician may send your medical records to the referring physician to help in the treatment plan for your condition.
- Example for payment: A bill may be sent to a third party payer. The information on the bill may include information that identifies you, as well as your diagnosis, the procedures and supplies used.
- Example for healthcare operations: Members of the medical staff, the Risk Manager, Quality Improvement Manager, or other quality improvement team member may use your health information to assess the care and outcome in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the healthcare services that we provide. Another way we may use your health information is to conduct or arrange for a medical review, legal services or for an audit for compliance training.
- When a release is required by law, including judicial proceedings, health oversight regulatory agencies and law enforcement
- To medical examiners, coroners, funeral directors and research
- In an emergency situation or to avert a serious threat to health or safety
- To organ, tissue or other donation organizations if there is no indication in your record on how to harvest your organs
- Under certain circumstances, we may use and disclose limited medical information about you for research or quality improvement purposes within our organization. For example, clinicians may request our clinical research staff to review your medical information to see if you would be eligible for a study.
- To worker’s compensation and other programs providing benefits for work-related injuries or illnesses
Any other use or disclosure of protected health information not listed above will be made only with the individual’s written authorization. The individual has the right to revoke such authorization at any time.
- Appointment Reminders: We may contact you by paper, phone or leave a message to remind you of an upcoming appointment or that your due for a preventative service, or request that you call the office.
- Treatment Alternatives: We may use or disclose your medical information to tell you about or recommend treatment options or alternatives.
- Health Related Benefits and Services: We may use your medical information to contact you and offer other health-related services or medical education that may be of interest to you.
You have the following rights concerning your protected health information (PHI):
- Request restricted access to all or part of your information. We are not required to grant all of your requests.
- Request restricted access not to share treatment information with your insurance if you paid the health care organization in full.
- To receive correspondence of confidential information by alternate means or location (Example: records to be mailed to a work address instead of the home address).
- To inspect or receive copies of your protected health information. A processing fee for copies may apply.
- To request changes to be made to your protected health information.
- To receive an accounting of the disclosures by us of your protected health information in the six years prior to your request.
- To get updates or reissue of this notice, at your request
- The individual will submit all requests in writing to the health care organization
This organization is required to:
- Maintain the privacy of your protected health information
- Provide you with a notice as to our legal duties and privacy practices with respect to information we collect and maintain about you
- Abide by the terms of the notice currently in effect
- Notify you if we are unable to agree to a requested restriction
- Accommodate reasonable requests you may have to communicate health information by alternative means
- Notify you of a breach involving your unsecured protected health information (PHI)
We reserve the right to change our practices and to make the new provisions effective for all protected health information we maintain. Should our information practices change, we will provide you the revised notice.
We will not use or disclose your protected health information without your authorization, except as described in this notice.
To File a Complaint or Contact a Company Representative: If you have questions or feel that your privacy rights have been violated, you can contact the Compliance Manager or the Office for Civil Rights. The law forbids us from taking retaliatory action against you if you complain.
Company Representative: Compliance Manager
Address: 943 South Beneva Road, Suite 306, Sarasota, Fl 34232
Phone: (941) 955-1108
The Office for Civil Rights (OCR)
U.S. Department of Health and Human Services
Sam Nunn Atlanta Federal Center, Suite 16T70
61 Forsyth Street, S.W.
Atlanta, GA 30303-8909
Phone: (800) 368-1019
TDD: (800) 537-7697
Fax: (404) 562-7881